I. Announcements

Introduced board members. Reviewed agenda items. Distributed sample newsletter for review, comment, input.

II. Discussion / Action Items (as highlighted)

Mike announced new email addresses to be created IF needed. All present provided a valid email address to use for communications. Mike to distribute list to all board members.

All reviewed current FHHD Committee status. Kurt Klimkiewicz will maintain the Building Committee for the present time. Sylvia Tillman to head the Merchandising to end of 2003 (approx.) An inventory of current FHHD logo merchandise is needed. Dan & Christy Czarniecki will continue the Sign Rentals. Scott Smith has taken over as heading up District Tent Rentals from the Cornea family. Michelle Donaldson is stepping down as the FHHD Welcoming Committee. Michelle has found her successor. Teresa to obtain name and phone number for newsletter / resource list.

Mike suggested that all speak with neighbors to generate interest in volunteering. Suggested that we get one person from each street (rather than block) to deliver newsletters, special event flyers, etc. Teresa to add this item to the newsletter.

Board meetings and district meetings were set up by all present so that FHHD residents are aware of upcoming events and can plan for them. Board meetings scheduled for Thursday, October 9, 2003; Thursday, November 20, 2003 (if needed based on Home Tour status); and Thursday, April 8, 2004. All will be held at 7:30p and at the Assenmacher residence on Nona. The Fall District Meeting was scheduled for Thursday, October 23, 2003 at 7:30p at the First Baptist Church in Dearborn (corner of Beech and Nowlin). The Spring District Meeting has been scheduled for Thursday, April 22, 2004 at 7:30p at the First Baptist Church in Dearborn. Teresa to add dates to the newsletter.

Other district-wide events were also scheduled: Halloween Walk / Pumpkin Carving Contest on Thursday, October 30, 2003 from 6:30p – 8:30p; Christmas Walk on Saturday, December 20, 2003 from 6:00p – 8:00p. Amy Jelso and family will host the Christmas Walk if no one else volunteers. The Home Tour is scheduled for Sunday, December 7, 2003 – times to be announced.

Mike will not be available to coordinate the district tent at the Edison Street Sale on Saturday, June 7, 2003. Leon will also be out of town. Teresa offered to assist Scott Smith if needed. Mike asked if the District should sell pop again - - Scott to make this decision.

Mike suggested moving forward to get District signs made and hung on the existing poles. Leon offered to call City Hall and get the name of a contact at DPW to see if they can help with a supplier / manufacturer reference. Mike to make contact.

Amy suggested posting a list of volunteers needed for the different committees in the District, then posting it in the newsletter to see if more volunteers could be found. She suggested letting the individuals make decisions for their committees then presenting it to the Board for approval. Teresa to add list to newsletter; Mike to post list to website. Such committees include: Christmas Walk, Halloween Walk / Pumpkin Carving Contest, District Signs, Landscaping Committee (include park AND medians), Home Tour.

Teresa announced that Sylvia Tillman and Kathy Jennings would chair the Home Tour in 2003. Teresa to get update about Tour from Sylvia and/or Kathy for next board meeting.

All agreed that the Park Street Park was in need of a clean up. Amy suggested putting it on the volunteer list. Regular mowing services were going to be hired out at $10 / week per Mike. Teresa to add this to the newsletter. Mike will call Dan Alford (Treasurer) to alert him to this expense.

Ideas to improve attendances to the District meetings (in Spring and Fall) were discussed. One idea was to offer door prizes. Mike suggested bringing cans of food and one ticket per can of food be given. Winners to be publicized in the newsletter. Amy suggested trying this tactic for the Fall meeting in October, and if it doesn’t increase attendance, then try something else.

Amy suggested that attendees to the Spring and Fall meetings introduce themselves like had done before. All agreed. Name badges may be provided for the Fall meeting.

Mike discussed the use of surveys on the website. Suggested that we include one that explores what events residents would like to see, what are we doing right / wrong, any suggestions, etc. Suggestion was made to keep it the surveys relatively short – about 15 – 20 questions each.

Mike suggested developing a volunteer call list for newsletters. If residents would provide their phone numbers and/or email addresses, we could then call them when we need their help. Amy also suggested looking into updating a district-wide phone directory. Mike will add this to the next survey to see if residents are interested.

Meeting adjourned at 8:40p.

__________________________

Minutes submitted May 20, 2003

Prepared by Teresa Klimkiewicz, FHHD Secretary (2003-2005)

Revised and re-submitted May 21, 2003

By Teresa Klimkiewicz